Google Docs vs Microsoft Word Online: Which Word Processor Is Better on Web – Guiding Tech

Google Docs goes toe-to-toe with Microsoft Word, especially with the Microsoft 365 subscription. Google Docs is strictly web-based word processing software, while Microsoft offers a web version of its native Word app on Windows and Mac. In many ways, Google Docs and Microsoft Word Online compete closely for basic features and several options.



Word Online vs Google Docs

We will compare Google Docs to Microsoft Word online and conclude which one is better for your usage and preference.

Cross-Platform Availability

Both Google Docs and Microsoft Word Online are web-based, meaning they are available on every platform out there.

However, we will give Microsoft a slight advantage here as Microsoft Word is also available as a native app for Windows and Mac. But you will need a Microsoft 365 subscription to use it.

User Interface

We feel both Microsoft Word Online and Google Docs look outdated compared to the competition and modern tools out there.

Speaking of differences between the two, we like how Google Docs offer better iconography and a simple white/grey theme than Microsoft Word’s Blue theme.



Google docs ui

All the relevant options at the top and both the software support dozens of keyboard shortcuts to navigate menus and options.

At the time of writing, Microsoft is working on a Word online redesign, and will release it soon. Till then, you will have to bear a dated look.



Word online ui

Features

Google Docs and Word online are jam-packed with features and functions to get the work done. Both carry all the standard word editing options that you can expect from a word processor. So how are they different? We have a couple of observations.

Microsoft Word offers a useful add-on called Editor, which helps crafting and optimizing your content to meet the SEO standards. It is essentially an improved version of Word’s built-in grammar checker.

Compared to Grammarly, Word Editor advises Corrections, Refinements, Insights, Enhancements, and an overall Editor score to redefine content.



Word Editor

Google Docs doesn’t offer a dedicated section to check all the suggestions in one place. You’ll see the suggestions as you type. That said, Google Docs provides the capability to add a Table of Contents.

Word online does a better job at showcasing the Table of Content than Google Docs. Try to add a Table of Content in both and you will immediately see the difference.



Table of content in google docs

Grammar Checker and Add-ons

As we mentioned above, Microsoft easily beats Google Docs with advanced grammar and spell checker with Editor (although some functions are behind the Microsoft 365 subscription). However, you can always install advanced grammar checker add-ons like Grammarly on Word and Google Docs.



Word online add on

Microsoft Word Online and Google Docs offer a dedicated add-on store to download mini-apps to get the word done without leaving the current interface.



Google docs add on

Google Docs delivers a better add-on experience through Google Workspace Marketplace. The add-ons have more screenshots and a dedicated review section to see the details before installing.

Performance

Normally, we shouldn’t be discussing the performance section in word-processing software. However, we found a noticeable difference between Word online and Google Docs.

Google Docs felt fast, smooth, and delivered flawless writing, doc opening, and editing experience. Compared to that, Word online felt sluggish, and it sometimes takes more time to open a heavy document on the same internet connection.

Save, Export, and Share

As expected, Word online uses OneDrive, and Google Docs opts for Google Drive to store documents. However, Google won’t count documents against the base storage, while Microsoft does count it towards the free 5GB of storage.

Both support standard export options, like text, pdf, EPUB, Web page, and word file. Using the Blog Post template in Microsoft Word, one can directly upload and publish a document to the WordPress platform.



Google docs export options

Speaking of templates, both Google Docs and Word online carry hundreds of templates to get started. The web is also filled up with third-party Word and Google Docs templates to get work done.



Templates in word

Sharing is where Google Docs wins comfortably. Google has over 3 billion Workspace users. So you can bet that the person you are sharing the file with already has a Google account and a valid Gmail ID.

Google Docs makes collaboration and sharing easier for the users. You can share a document with various sharing options, add comments, and edit files at the same time. The execution is spot on, and it’s one of the reasons for Google’s productivity suite’s skyrocketing popularity in the education and small business sector.



Google docs sharing

Microsoft has recently revamped the sharing interface in the Office apps. But it doesn’t come close to Google Docs in terms of the overall implementation.

Price

Google Docs is completely free to use. No strings attached. All the features are free of cost, and the saved documents on Google Drive won’t count against the built-in 15GB of storage.

Microsoft Word Online is free to use. However, you will need to pay for Microsoft 365 subscription to use native apps and unlock 1TB of OneDrive storage. You also get an advanced Editor tool with the premium subscription.

Draft Your Next Document

The difference between Google Docs and Word online is obvious here. Google Docs wins when it comes to sharing, price, ease of use, and add-ons support. Word online hits back with a built-in Editor tool, better templates, and app support for Windows and Mac if you wish to enjoy all the benefits of a native app.


Next up:

One can also create a custom template in Google Docs to create content quickly. Read the post below to learn how to create a custom template in Google Docs.



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