ADVERTISING ASSISTANT, Poets & Writers Magazine at Poets & Writers, Inc. – mediabistro.com

The advertising assistant is responsible for selling, processing, and formatting all classified advertising and job listings for Poets & Writers Magazine and pw.org. In addition, the advertising assistant works closely with others on the advertising team to prospect new accounts and maintain relationships with clients.

This is a part-time (20 hrs/week) position in our New York City office. (Note: Will initially require working remotely; we anticipate returning to our offices later this year.) Reports to the associate publisher.

Responsibilities Include:

●Provide customer service and process orders for all classified advertising

●Contact classified advertising prospects for each print issue and digital publication

●Coordinate proofreading of the classifieds section with freelance proofreader

●Flow classified ads into InDesign, make formatting changes

●Format, style, and post online classified ads

●Work with the advertising team to develop material to promote classified ad sales

●Work with the advertising team to research potential advertisers

●Regularly contact prospects for online job listings, and administer job listings on pw.org and in the e-newsletter

●Assist with sales, design, proofreading, and production of display and online advertising

●Generate and send classified advertising invoices, and assist accounting staff with the collections process

●Organize incoming payments by check for the accounting department and communicate with accounting staff about billing issues and irregularities

●Participate in meetings and other departmental activities

●Represent Poets & Writers at book fairs and industry events

Qualifications and Experience:

●Excellent organizational skills and an ability to manage multiple tasks

●Good proofreading skills and an eye for detail

●Ability to edit following a style sheet

●Facility with InDesign and Adobe Acrobat

●Familiarity with PC and Mac platforms, a plus

●Motivated to reach sales goals

●Sales and customer service experience, a plus

●Knowledge of accounts payable and accounts receivable procedures, a plus

●Knowledge of and interest in contemporary literature